Module Ten:
Dealing with Time Barriers:-
Change is inevitable. Despite great planning and prioritization, unexpected barriers or interruptions may still arise that demand our attention and hinder workplace success. Sometimes life events are out of our control, or piles of work can sneak up on us at once. Although it can be hard to prepare for disruptive situations that we do not see coming, it’s helpful to reflect on what you can do throughout that moment to efficiently gain back your time.
Unexpectedly Long Tasks
Generally when we schedule our days, we are estimating the amount of time it takes to complete a task. It is valuable to take into consideration that things may not always run smoothly and tasks can become unexpectedly long. Perhaps the task is new to the curriculum, and you are uncertain of an approximate timeframe. It’s important not to let these situations become overwhelming and interfere with your overall productivity. When this happens, stop what you are doing and regather your thoughts. It is more beneficial to take a break from that task, add it to your list of priorities, and reprocess it at a later time.
To refrain from the ramifications of an unexpectedly long task, it can be helpful to consider the following factors when preparing your schedule:
-Include buffer space in your schedule.
-For recurring tasks, consider using a timer- this will allow you to get a better idea when estimating your time.
-It is better to overestimate a time for a task, rather than underestimate.
When Others are Inefficient:-
Occasionally you can be on top of your game at work, but still be held back due to the inefficiency of others. This can include sharing a project with a co-worker, or having delegated a task. It is important to be understanding that many individuals struggle with time management practices.
It can be frustrating to put in a lot of effort, but not receive the same amount of effort from others. Inefficient employees must be informed that they are harming productivity and need to get back on track. Not only will this inefficiency damage the company, but it could potentially cost that employee their job.
The best thing you can do is set a clear example of good time management- the more they see the example you are setting, the more likely they are to shift their habits. As well, there are supporting measures that can be used to help an individual stay focused on their assignments, such as providing reminders, giving the individual a clear deadline, and following up with that individual to answer any questions.