TIME MGT-
Module 9 cont.....
           Making Sure the Meeting Was Worthwhile To ensure a successful close to a meeting, it is best to touch base and track progress. After the meeting, send out a summary of the meeting to everyone that includes action items. Action items should be clearly indicated, with start and end dates, and progress dates if applicable. If follow-up meetings were scheduled, these should also be communicated. It is beneficial to seek feedback after a meeting. Ask your participants whether they had found the meeting valuable, or what could be improved. Feedback is useful to prepare for future meetings.

PRACTICAL ILLUSTRATION

Gemma glanced at the clock on the wall of the meeting room.  It was 9:20 a.m.  She was the chairperson of the meeting, and it appeared that they were about to go over time allotted for discussing one of the agenda items.

She addressed the attendees.  “While this is an eye-opening discussion we’re having about the pros and cons of suggestive selling, we are about to run over time for this agenda item.  Should we end the discussion and move on?  Should we continue with the discussion and reduce time for other items?  Or would you rather schedule an offline follow-up session?  What does everyone think?”

After the participants shared their preferences, it was agreed that they would continue the discussion for five more minutes and reduce the time spent on another topic. This gave deciding power to the participants and also kept the meeting on track. 


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