TIME MGT-
Module 6 cont....
           Managing Workflow:- 
Workflow management is essential for optimizing and bringing order to a project. It ensures a structured set of activities, and control over the flow of the work in front of you. Workplace management highlights focusing on one task at a time. Many time management experts agree that the most effective people act on an item the first time it is touched. Although difficult at first, the practice can become habitual, and is made easier with the four Ds: 
·       DO: If a task can be completed in two minutes or less, do it immediately. 
·       DELETE: If the material is trash or junk, delete it. Or, if it’s something that you might use later on, file it, and move on. 
·       DEFER: If the task is one that can’t be completed quickly and is not a high priority item, simply defer it. 
·       DELEGATE: If a task is not yours to do, then delegate it.

Organizing Office Supplies The most efficient work spaces are those that have office supplies stocked and available at all times. Taking the time to neatly prepare your office supplies will save you the time and frustration from frantically searching for an item when it is needed.  Staying organized can be one of the biggest challenges for many individuals. The use of labels, or color-coded systems in the workplace is a great organizing tool that provides clarity for those using that space. Items such as shelves, baskets, bins and drawers can all be labeled. Labels and color-coding can increase your productivity by knowing where items are at all times, rather than wasting time in the clutter. As well, these systems will better your chances for staying organized.

Dealing With Email

Once you have decluttered your workspace, it’s time to tackle another space that regularly becomes cluttered- your email inbox. A cluttered inbox can become overwhelming, as well as frustrating. Having a proper system in place will save you the time that is often wasted lost in email clutter. Not only will this maximize your email time, but it will optimize time for other obligations away from your email. 

•     Like other routine tasks (such as returning phone calls, handling paper mail, and checking voice mail), e-mail is best handled in batches at regularly scheduled times of the day. 

•     Ask your e-mail contacts to use specific subject lines, and make sure to use them yourself. This will help you to determine whether your incoming mail is business or personal, urgent or trivial. 

•     Once you know the subject of the message, open and read urgent e-mails, and respond accordingly. Non-urgent e-mails, like jokes, can be read later. Delete advertising-related e-mail that you have no interest in, or which you consider spam. 

•     Use your e-mail system to its fullest potential. Create folders for different topics or projects, or by senders. Most e-mail systems also allow you to create folders and add keywords or categories to messages, which makes information retrieval much easier. 

•     Many e-mail programs allow you to create rules that automatically move messages to the appropriate folder. This can help you follow your e-mail plan. 

•     Finally, don’t forget to delete e-mail from your trash can and junk folder on a regular basis. 


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Answer ALL questions. Write your answers in the spaces provided.
1. Prove that
1
1 ( )1 3 ( ) 12 2 3
( )
r r ( )( )
n an b
r n n
n
+ + = +
= + + ∑
where a and b are constants to be found.
(5)



f(z) = z4 + az3 + 6z2 + bz + 65

where a and b are real constants.

Given that z = 3 + 2i is a root of the equation f(z) = 0, show the roots of f(z) = 0 on a 

single Argand diagram.

(9)

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